Specialty Training Coordinator

Posted on: Wednesday 26 April 2023

Closing: Wednesday 24 May 2023 23:59

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This vacancy has expired.

The Faculty of Pharmaceutical Medicine (FPM) is seeking a new Specialty Training Coordinator.

The Specialty Training Coordinator role is an opportunity for someone who is organised, has excellent customer facing skills and can work collaboratively with others to join FPM’s Education team on a permanent basis. The post is focused on the operational delivery of the Pharmaceutical Medicine Deanery including the Pharmaceutical Medicine Specialty Training Programme and medical trainee revalidation.

We are looking for an individual with skills in administration, communication, and collaborative working. The ideal candidate will have experience of working in regulatory environments where attention to detail is required and be interested in actively contributing to the operations supporting the delivery of the Pharmaceutical Medicine Deanery including committee administration, recruitment of new trainees and coordinating the different strands of quality management activities.

This vacancy has expired.

Job title

Specialty Training Coordinator


Full-time - 35 hours per week.
Core hours - start between 8 and 10am, finish between 4 and 6pm


Permanent, subject to successful completion of the 6 month probation period

Starting salary


Fantastic benefits

Flexible working
29 days annual leave
Christmas closure days
Birthday leave
and more


Hybrid working with a minimum of two days a week (including Wednesday) in our Islington London office. Three days during the probation period.

Reports to

Head of Education

Works closely with

Director of Specialty Training, Lead Education Supervisor, Chair of Trainees Committee

Main tasks and responsibilities

The successful candidate will be responsible for FPM’s day-to-day co-ordination and administration of the activities of the Pharmaceutical Medicine Deanery including the Pharmaceutical Medicine Specialty Training Programme and trainee revalidation.

There is a detailed person specification available here: Person Specification Specialty Training Coordinator 2023

Job description: Specialty Training Coordinator 2023

1. Specialty Training Programme and Specialist Registration.

Responsible for all aspects of the co-ordination and administration of the Pharmaceutical Medicine Specialty Training Programme and other routes to specialist registration in pharmaceutical medicine, liaising with the Joint Royal Colleges of Physicians Training Board (JRCPTB), the General Medical Council (GMC), the lead Postgraduate Dean and other bodies as required. This includes activities related to the registration of new trainees, monitoring trainee progression, the completion of or withdrawal from the training programme and ensuring accurate records are maintained. Providing support and input to development activities such as curricula and syllabus review projects.

2. Quality Management of the Pharmaceutical Medicine Specialty Training Programme

Responsible for the co-ordination and administration of the FPM’s quality management activities including approval of Local Education Providers, approval and training of Education Supervisors, Associate Educational Supervisors and Specialty Advisors, approval of external course providers, the curriculum change process and the submission of reports and other documents to the GMC. Participating in the preparation for and facilitation of any GMC quality management visits and the submission of reports and data to the GMC.

3. Annual Review of Competence Progression (ARCP)

Responsible for the co-ordination and administration of the monthly ARCP panel meetings in pharmaceutical medicine. This includes scheduling trainee appointments and panel membership, circulating paperwork, attending the panel meetings, the maintenance of trainee records and ensuring that any follow up action is taken as required.

4. Internal Committees and Meetings

Responsible for attending meetings of the Faculty’s Education and Standards Committee and the co-ordination and administration of the Deanery Executive Group and the Trainees Committee and any other meetings as required by the Head of Education. This includes co-ordinating meeting dates and venues, drafting, preparing and circulating agendas, documents and minutes, providing written and verbal reports and ensuring that follow up action is taken as required.

5. Events

Supporting the delivery of relevant FPM events if required.

6. External Liaison

Attending meetings of the Specialist Advisory Committee on Pharmaceutical Medicine of the JRCPTB, and meetings at the GMC and Health Education England including the national Revalidation Best Practice Group. Contributing to the drafting of responses to consultations and other documents related to education and training.

7. General

To contribute to and support the work of the wider FPM team, undertaking such other duties as may be from time to time required. To provide cover for colleagues as required.

To undertake the duties of the role in compliance with FPM polices concerning Data Protection, Equal Opportunities and Health and Safety and the FPM Values

Our Values

We areThis means
Professional Being accountable for our work and actions
Innovative Seeking solutions proactively
Caring Treating everyone with dignity
Collaborative Working positively with others
Credible Being honest and ethical in our work
Learned Investing in developing knowledge and skills

Pay and conditions

The starting salary will be £28,000. FPM offers a fantastic benefits package, including flexible working, 29 days of annual leave (pro-rated for part time roles), Christmas closure days, birthday leave, cycle to work scheme and pension scheme.

FPM actively seeks to recruit people regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation.

How to apply

  • Please submit your CV along with a covering letter of no more than 300 words explaining why you are interested in and suitable for the role to recruitment@fpm.org.uk. CVs in isolation cannot be accepted.
  • Closing date: 9:00 on Wednesday 24 May 2023
  • Interviews: Commencing 24 May 2023.

Please see below the detailed person specification.

Person Specification Specialty Training Coordinator 2023

Find out more