Revalidation Coordinator

Posted on: Tuesday 7 March 2023

Closing: Monday 10 April 2023 23:59

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This vacancy has expired.

The Faculty of Pharmaceutical Medicine (FPM) is seeking a new Revalidation Coordinator.

FPM is a charity and membership body for doctors who work on all aspects of medicines research and development. Our small team work closely with the Board of Trustees and our 1,600 members to deliver on our mission and our strategic objectives, to improve the health of patients around the world.

Medical revalidation is the regulatory process through which doctors who are licensed to practise in the UK demonstrate on a regular basis that they remain up to date and fit to practise. FPM’s role in this important process is that of the ‘designated body’ for a named group of over 670 FPM members. This requires them to have an annual appraisal, a core GMC requirement of revalidation, with a trained FPM appraiser.

This vacancy has expired.

Job title

Revalidation Coordinator




Permanent, subject to successful completion of the 6 month probation period

Starting salary


Fantastic benefits

Flexible working
29 days annual leave
Christmas closure days
Birthday leave
and more


Hybrid working with a minimum of two days a week in our Islington London office following probation

Reports to

Head of Revalidation Operations

Works closely with

Revalidation Manager, appraisal leads and the Responsible Officer in supporting 670 appraisees and 85 appraisers

Main tasks and responsibilities

An opportunity has arisen to join the revalidation team in the role of Revalidation Coordinator. A key focus of the role is to co-ordinate FPM’s appraisals, as well as support the wider work of the team. The role involves regular contact with both appraisers and appraisees who are doctors and FPM members.

We are looking for a bright, dynamic self-starter who is a team player, flexible, organised and can communicate well. The post holder will be fully trained, well supported and work closely with the Revalidation Manager, Head of Revalidation Operations, appraisal leads and the Responsible Officer in supporting 670 appraisees and 85 appraisers.

  1. Revalidation Appraisal Scheme

  • Be the first line of support for doctors revalidating through FPM in relation to the revalidation appraisal scheme.
  • Oversee the operation of the revalidation appraisal scheme in accordance with relevant policies and procedures to include, but not limited to: appraiser allocations; communications with appraisers and appraisees; facilitating the resolution of any potential conflicts of interest; appraiser recruitment; and undertaking any other duties as directed.
  • Liaise with and support the work of FPM’s appraisers and appraisal leads.
  • Plan, organise and attend Appraiser Networking (or similar) events.
  • Co-ordinate regular appraisal lead meetings.
  • Receive, record, respond to and manage enquiries received from appraisal scheme users.
  • Maintain records of advice issued in accordance with FPM procedures.
  • Ensure the Responsible Officer and Head of Revalidation Operations are aware of any issues arising from the revalidation appraisal scheme or wider revalidation programme.
  • Manage the processes required when doctors transfer in or out of the FPM revalidation programme which includes co-ordinating the exchange of relevant information and other communications with internal and external colleagues and stakeholders.
  • Liaise with doctors, employers and the Responsible Officer to gain assurance newly registered doctors receive appropriate levels of supervision where the doctor has APS restrictions on their licence to practise.
  • Co-ordinate up to date declarations from doctors as part of the revalidation process.
  • Assist the Head of Revalidation Operations in checking that all relevant information is available within the online portfolio, and following up with doctors as required, before passing to the appraisal leads and Responsible Officer for full review.
  • Respond to general enquiries regarding the revalidation programme where the answer is immediately available.
  • Provide administrative support to FPM’s revalidation programme. This will include filing records and paperwork, scanning and photocopying documents, record keeping and drafting documents and correspondence.
  1. General

  • Cover the essential duties of the Revalidation Manager in their absence, duties including but not limited to: responding to online portfolio enquiries from appraisees, appraisers and other users, including liaising with the helpdesk when required; oversee new doctors registration; monitoring of the Revalidation team inbox.
  • Undertake the duties of the role in compliance with FPM’s polices concerning Data Protection, including GDPR, Equal Opportunities and Health and Safety.
  • Undertake the necessary training and development which may be required.
  • Provide cover for FPM colleagues as required.
  • This job description is not comprehensive and gives an outline of the main responsibilities and duties.
  • This role may occasionally require providing support outside normal working hours such as during FPM events and meetings.

Please see full person specification here: Revalidation Co-ordinator Person Specification 2023

PDF of roles and responsibilities: Revalidation Co-ordinator Job Description 2023


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Innovative Seeking solutions proactively
Caring Treating everyone with dignity
Collaborative Working positively with others
Credible Being honest and ethical in our work
Learned Investing in developing knowledge and skills

Pay and conditions

The starting salary will be £28,000. FPM offers a fantastic benefits package, including flexible working, 29 days annual leave, Christmas closure days, birthday leave, cycle to work scheme and pension scheme.

FPM actively seeks to recruit people regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation.

How to apply

  • Please submit your CV along with a covering letter of no more than 500 words explaining why you are interested in and suitable for the role to CVs in isolation cannot be accepted.
  • Closing date: 23:59 on Monday 10 April 2023
  • Interviews: week commencing 17 April 2023.

Find out more